Quality Control: Connect the Inspection, Hold and Next Decision

Keep the inspection result with the material or work it applies to. In Optiwise, quality requests from receipts and production lead to configured forms and pass, fail or rework decisions. Your team can see the affected item, reference, department, quality status and stock status in the working queue.

Choose what the inspection covers

A form can cover a whole lot, individual units or a sample quantity. Select the scope required by your approved process and identify the relevant lot, job or unit barcode. Define the actual parameters, required entries and responsible role. A sampling form by itself does not establish a statistical acceptance plan.

For incoming material, configure whether inspection is mandatory before stocking. For in-process work, use the quality step and result appropriate to that operation. Our partial-receipt guide covers arrival and usable-stock balances.

Follow a missing result before releasing the work

Suppose an identified 50-piece production lot requires a diameter result and a visual check. The inspector records the visual outcome but has not entered the required measurement. Keep the inspection open through the configured mandatory-field rule. A blank result is not evidence of a pass.

After completing the inspection, an illustrative decision assigns 44 pieces accepted, four to rework and two rejected. The quantities total 50. Rework remains active work with its reason and next inspection; those four are not yet dispatchable. Record the later outcome without counting the same pieces as new production.

Keep the decision and follow-up together

Our forms can collect structured values, notes, photos and required evidence with role access. Link the result to its receipt or production work and assign the correction. Use the configured stock or process action after acceptance. A saved inspection form should leave the next person able to see what quantity may move and what still needs work.

ERPNext’s inspection documentation is a reference for inspection against an identified transaction. For camera-assisted tasks, read our vision-alert and held-lot example. Bring one real inspection form and a difficult rework case to a factory walkthrough.

Can we use different forms for different processes?

Yes. Configure the parameters, required inputs, scope and roles for the actual receipt or production process.

Does a camera alert release the lot?

Follow the agreed quality decision and affected quantity. A machine or camera signal alone does not complete the required stock or process release.