Steel Receipts in Sheets, Square Metres and Kilograms

Keep sheet count, nominal dimensions and measured weight on the same receipt. If those observations disagree, retain the difference for review before you change the conversion or release the material.

Count and weigh the same delivery

A steel receipt can look correct in kilograms while leaving production short of sheets. It can also contain the expected sheet count but weigh less than the nominal estimate. Start with the item, grade, heat or lot, supplier document and receipt reference. Have stores record what physically arrived before purchasing agrees how to settle a difference.

For this illustrative delivery, the purchase calls for ten sheets, each nominally 2,000 × 1,000 × 2 mm. Stores counts ten sheets. The net material weight on the receipt is 310 kg. Record whether the weighing excludes packaging and retain the weighing document. A gross vehicle weight belongs with its tare record before it becomes a net-material quantity.

Show the conversion behind the estimate

Each sheet has a nominal area of 2 × 1 = 2 m². Ten sheets therefore represent 20 m². For this example, assume a density of 7,850 kg/m³. A single sheet’s nominal volume is 2 × 1 × 0.002 = 0.004 m³, so its calculated mass is 31.4 kg. Ten sheets give 314 kg.

The density is a calculation assumption for this example. Use the specified material and agreed calculation basis for your delivery. Check actual dimensions, thickness, weighing, packaging and the supplier’s billing terms before deciding whether the four-kilogram difference is a shortage, a measurement issue or a commercial adjustment.

Keep the discrepancy open until the right person decides

Stores verifies the count and receipt evidence. Quality checks the specified grade, dimensions, thickness and required documents. Purchasing agrees the supplier resolution and billing basis. Give the open difference an owner and review date. Keep the original count, calculated value and measured value together so the next person can see how the decision was reached.

ERPNext’s purchasing-UOM documentation gives an example of a purchase unit converted to a stock unit. A conversion factor needs a defined direction and basis. A nominal estimate alone cannot establish the measured quantity received.

Record the receipt and the permitted issue in Optiwise

We connect the item and unit setup with purchase receipts, inventory movements and the relevant quality check in Optiwise. Configure the extra receipt fields for sheet count, nominal size, measured weight, conversion basis and the supplier discrepancy reference. Attach the receipt and weighing documents to the working record. An operator or storekeeper enters the observations unless a verified connection supplies them.

Where receiving inspection is mandatory, follow that process before closing the GRN and activating stock. Once the authorised quantity is posted, stores can issue material to the job in the configured operating unit. If production requests two sheets, check that the posted receipt and conversion support that issue. Keep any approved commercial weight adjustment with its evidence.

Use our steel inventory guide for the next steps after receipt, including heat identity, cutting and reusable remnants.

Questions at steel receiving

Can we replace the measured weight with the theoretical weight?

Retain both observations. Apply the agreed receipt and billing basis after the responsible people resolve the difference. The theoretical calculation does not by itself prove what arrived.

Does one conversion work for every sheet?

Check the material, size, thickness and conversion direction. An item with a different specification or measured basis needs the appropriate setup and review.

Book an Optiwise factory walkthrough and bring one receipt and its conversion question. We can follow the records and the decision with your team.